The Benefits of a Solid Content Management System
In the early days of the web most sites consisted of a handful of HTML pages. For smaller sites, it made sense for webmasters to use programs like Microsoft Front Page and Macromedia (now Adobe Dreamweaver) to edit their site templates, which usually contained the navigation, header and footer (the "shell" of the site), and individual pages.
The problems?
* Messy code
These so-called What You See Is What You Get (WYSIWIG) editors didn't always get the code right. Webmasters almost always had to get into the back-end and tweak the HTML source code. This took time.
* Tedious site updates
Edits to a site template meant every page had to be updated and reuploaded to the web server. This took time and used resources - especially before the days of broadband.
* Painstaking SEO
Optimizing for search engines meant going through every page and manually making sure your H1 (header) and Title tags were well optimized.
* Risk of data loss
Forgetting to download the most recent version of a site when working with multiple site editors or from multiple locations made it easy for editors to overwrite site updates - sometimes losing hundreds of hours of work with one ill-advised click of the "upload" button.
Enter the Content Management System (CMS).
Content Management Systems do what they sound like - they help you manage your content. Essentially, a CMS allows you to create/edit/delete your site pages without getting into the coding side of things. For larger sites, they also make organization easier. The content is largely stored in a site database, which lives on a web server, alleviating the need to back up hundreds of HTML files (if your site is that big).
Ecommerce websites, for example, use content management systems 99% of the time.
If you're considering moving your own site to a CMS or building a new site with one but aren't yet sure of the benefits, here's a quick list:
* No need to be a code junky
While the setup process can get somewhat technical and customizing templates involves coding, in the long term working with a CMS means working with less HTML/CSS and server side scripting code. That means an easier time for content editors and authors. It means you don't need to rip your hair out figuring out which HTML tag wasn't closed properly. It means you don't need to know what an HTML tag is at all, in most cases. This saves you a ton of time and resources in the long term.
* On-page SEO is built right in
SEO is a concern for every webmaster, and most content management systems include beneficial features in this regard. There are many available SEO plugins for WordPress, for example, that make for well-optimized title tags, URLs, links, etc. Once your CMS is producing search engine friendly pages there is little need to go back and "tweak" on-page optimization or play with file names. This allows you to focus on creating great content without worrying about your on-page SEO.
* There is little risk of losing/overwriting important files
Since site content lives mostly in the database with a CMS, there isn't much risk of someone accidentally overwriting a recently-updated page or losing important files. Most site authors and editors can work from within the CMS and never bother saving/uploading a file at all. This will save you many headaches. Just be sure to back up your database on a regular basis and before upgrading your CMS.
* The site can be accessed/edited from any location
Most content management systems are web-based - meaning they live entirely on your web server. The only thing required to access/edit your site in this case is a username/password to log in. This means you don't need to worry about being at your computer or carrying your site files with you when traveling. Adding/editing/deleting site pages is a simple as logging in and using the web-based back end to get it done - and site updates can be published live instantly with no need for FTP.
* Simple site updates don't require you to call/pay your web developer
This alone can save most companies thousands of dollars a year. With a content management system you no longer need to call your web developer every time you need to correct a spelling error or add an event to a calendar. You can handle updates yourself or have someone in your office - maybe even an intern - make the change directly. The point is: it's easy. You no longer have to pay the developer's rate for simple updates, and you don't need to waste time communicating the changes via phone or email and settling invoices.
* Development costs are cheaper for open source content management systems
If you're looking to either migrate an existing site to a content management system or use one for a new site, you are likely to be looking at a cheaper project overall (depending on the level of customization). Most of the bells and whistles are built right into the system - so development becomes more a task of updating the look and feel of the CMS template than building from scratch. Of course, design is crucial - so if you're looking for a polished site design you'll still want to hire a solid designer/developer, but a simple and clean site design with moderate customization shouldn't break the bank. There are also some very nice "out of the box" templates and themes available for most open source content management systems, such as the feature-rich and attractive Thesis theme for WordPress.
The problems?
* Messy code
These so-called What You See Is What You Get (WYSIWIG) editors didn't always get the code right. Webmasters almost always had to get into the back-end and tweak the HTML source code. This took time.
* Tedious site updates
Edits to a site template meant every page had to be updated and reuploaded to the web server. This took time and used resources - especially before the days of broadband.
* Painstaking SEO
Optimizing for search engines meant going through every page and manually making sure your H1 (header) and Title tags were well optimized.
* Risk of data loss
Forgetting to download the most recent version of a site when working with multiple site editors or from multiple locations made it easy for editors to overwrite site updates - sometimes losing hundreds of hours of work with one ill-advised click of the "upload" button.
Enter the Content Management System (CMS).
Content Management Systems do what they sound like - they help you manage your content. Essentially, a CMS allows you to create/edit/delete your site pages without getting into the coding side of things. For larger sites, they also make organization easier. The content is largely stored in a site database, which lives on a web server, alleviating the need to back up hundreds of HTML files (if your site is that big).
Ecommerce websites, for example, use content management systems 99% of the time.
If you're considering moving your own site to a CMS or building a new site with one but aren't yet sure of the benefits, here's a quick list:
* No need to be a code junky
While the setup process can get somewhat technical and customizing templates involves coding, in the long term working with a CMS means working with less HTML/CSS and server side scripting code. That means an easier time for content editors and authors. It means you don't need to rip your hair out figuring out which HTML tag wasn't closed properly. It means you don't need to know what an HTML tag is at all, in most cases. This saves you a ton of time and resources in the long term.
* On-page SEO is built right in
SEO is a concern for every webmaster, and most content management systems include beneficial features in this regard. There are many available SEO plugins for WordPress, for example, that make for well-optimized title tags, URLs, links, etc. Once your CMS is producing search engine friendly pages there is little need to go back and "tweak" on-page optimization or play with file names. This allows you to focus on creating great content without worrying about your on-page SEO.
* There is little risk of losing/overwriting important files
Since site content lives mostly in the database with a CMS, there isn't much risk of someone accidentally overwriting a recently-updated page or losing important files. Most site authors and editors can work from within the CMS and never bother saving/uploading a file at all. This will save you many headaches. Just be sure to back up your database on a regular basis and before upgrading your CMS.
* The site can be accessed/edited from any location
Most content management systems are web-based - meaning they live entirely on your web server. The only thing required to access/edit your site in this case is a username/password to log in. This means you don't need to worry about being at your computer or carrying your site files with you when traveling. Adding/editing/deleting site pages is a simple as logging in and using the web-based back end to get it done - and site updates can be published live instantly with no need for FTP.
* Simple site updates don't require you to call/pay your web developer
This alone can save most companies thousands of dollars a year. With a content management system you no longer need to call your web developer every time you need to correct a spelling error or add an event to a calendar. You can handle updates yourself or have someone in your office - maybe even an intern - make the change directly. The point is: it's easy. You no longer have to pay the developer's rate for simple updates, and you don't need to waste time communicating the changes via phone or email and settling invoices.
* Development costs are cheaper for open source content management systems
If you're looking to either migrate an existing site to a content management system or use one for a new site, you are likely to be looking at a cheaper project overall (depending on the level of customization). Most of the bells and whistles are built right into the system - so development becomes more a task of updating the look and feel of the CMS template than building from scratch. Of course, design is crucial - so if you're looking for a polished site design you'll still want to hire a solid designer/developer, but a simple and clean site design with moderate customization shouldn't break the bank. There are also some very nice "out of the box" templates and themes available for most open source content management systems, such as the feature-rich and attractive Thesis theme for WordPress.
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